This statement sets out auDA Foundation's policy on the handling
of personal information.
Collection of Personal Information
In your application to auDA Foundation for a grant, you or your
organisation (the Applicant) gives auDA Foundation contact details
and other personal information about yourself, directors and other
key personnel (Individuals). In the future the auDA Foundation,
its researchers and advisors may obtain other information about
the Individuals from the Applicant, from any of them, or from
other sources.
We may collect 'sensitive information'
but only when it is necessary for the purpose of the Application.
This is all "Personal Information".
Use of Personal Information
We use Personal Information for the primary purpose of assessing
the Applicant's application, and if it is successful, to provide
a grant to the Applicant.
We may also use Personal Information
for our internal operations including accounting, record keeping,
archiving, compliance monitoring and compliance with legislative
and regulatory requirements. Without some or all of your information,
we might not be able to process your application.
If your application is not successful,
we may hold Personal Information we collect in relation to the
application for our records. If your application is successful,
after the grant is completed we may hold Personal Information
concerning the grant for our records. We will not continue to
hold Personal Information if it is not necessary.
Disclosure of Personal Information
We may disclose Personal Information for the purposes set out
above, to people and organisations who carry out functions for
us, for example our agents and our researchers, any person you
authorise, your legal advisers, any party to whom we are authorised
or required by law to disclose the Personal Information, and any
party to whom the person whose Personal Information we hold authorises
us to disclose it.
Data Quality
We take reasonable steps to make sure that the Personal Information
we collect, use and disclose is accurate complete and up to date.
Data Security
We take reasonable steps to protect the Personal Information we
hold from misuse and loss and from unauthorised access, modification
or disclosure.
Access and Correction to
Personal Information
Subject to exceptions permitted by law, an Individual may obtain
access to the Personal Information we hold about them by contacting
the auDA Foundation at the address set out below. An access fee
may apply. If we are informed by an Individual the Personal Information
we hold about them is not accurate, complete or up to date, we
will take reasonable steps to correct it.
Where we receive and keep Personal
Information about an Individual from another source, generally
that person will have the same access to that information and
it can only be used for the same purposes and shared with the
same persons as the Personal Information that you give us. However,
to the extent permitted by law, Personal Information that we receive
from other sources will be kept confidential.
Informing Individuals
You must inform each Individual of the contents of this Statement
and consent. By signing the Application for a grant, you acknowledge
you are aware of this Statement and, on behalf of each Individual,
consent to sensitive information being collected if it is necessary
for the purposes of the Application.
If you require any further information
about privacy, please contact us at:
auDA Foundation
114 Cardigan Street
Carlton VIC 3053
Tel: 1300 732 929
